Terms and Conditions

ICTC is an adult recreational performing arts workshop centered on creative play, music, movement, and collaborative performance. Camp activities are designed for artistic expression and community engagement in a non-therapeutic, non-clinical environment. While participants may experience meaningful personal reflection through creative work, ICTC is not a counseling, therapy, or medical program.

1. ADULTS ONLY / ELIGIBILITY

ICTC is an adults-only program. All participants must be at least eighteen (18) years of age at the time of registration and on or before the first day of camp. By registering, you represent and warrant that you are 18 years of age or older at the time of registration and will be at least 18 years of age on or before the first day of camp. ICTC reserves the right to deny participation or cancel a registration, without refund, if it determines that a participant does not meet this eligibility requirement.

2. REGISTRATION, RESCHEDULING & TRANSFER POLICY

ALL CAMP REGISTRATIONS ARE NON-REFUNDABLE.

Each camp registration reserves your spot in a one-of-a-kind, limited-capacity creative experience. Once you register, we begin making real commitments behind the scenes - things like staffing, scheduling, programming, and venue planning - all to bring the camp to life.

We offer payment plans when possible as a helpful option during the checkout process. If you choose a payment plan, just know that it is simply a way to split up the total cost of your camp tuition over time. It is not a month-to-month subscription, and signing up for a payment plan does not change your responsibility to pay the full tuition for the camp you registered for. By choosing a payment plan, you authorize ICTC to charge your payment method on file for each scheduled installment until your full balance has been paid.

If you cancel, withdraw, do not attend, reschedule, or are removed from camp after registering, the rest of your tuition will still be due. In those situations, ICTC may continue to process any remaining scheduled installment payments unless we specifically agree otherwise in writing.

RESCHEDULING/TRANSFERRING CAMP REGISTRATION

We know life happens, and sometimes plans need to shift. If you need to move your registration to a different camp, we’ll do our best to help, subject to the timing windows, availability, and guidelines below. If your plans change, please contact ICTC by email only at [email protected] to request a transfer to another ICTC camp or to have your payment held as future camp credit. To ensure your request can be properly processed, all communications must be submitted through this email address; other forms of communication will not satisfy the requirements outlined here.

61+ Days Before Camp

Transfer — no transfer fee

60–31 Days Before Camp

Transfers allowed — $50 transfer fee will apply (see below).

30 Days or Less Before Camp

Transfers allowed — $100 transfer fee will apply (see below).

First Day of Camp or Later

Once camp has begun, our team has already committed staffing, facilities, and program resources. For that reason, payments are non-refundable and transfers are no longer available on or after the first day of camp, regardless of the circumstances.

How the Time-based Transfer Fee Works

If a transfer fee applies, we will invoice that fee when your new camp is booked. If the new camp costs more than your original camp, you will also be responsible for paying the difference at that time.

How Transfers Work

Transfers may be used one (1) time only.
You may switch to another ICTC camp, subject to availability and operational approval.
If the newly transferred camp costs more, the difference must be paid immediately at the time of rebooking.
A transfer fee may apply, depending on the time window as outlined above. All changes must support safety, group balance, and the overall camp experience as determined by ICTC staff.

Subject to the Transfer rules above, ICTC offers a Camp Credit Option if you cannot attend and prefer to decide later on future attendance. The rules related to the Camp Credit Option are as follows:

Camp credit is a courtesy remedy only and does not constitute a refund, cancellation of charges, or release of any remaining tuition balance unless ICTC expressly states otherwise in writing.
Any eligible payment retained as camp credit may be applied toward a future ICTC camp, subject to availability. Camp credit expires one year from the weekend of the originally scheduled camp.
It is the purchaser’s responsibility to email ICTC when ready to reschedule.
Camps may fill up, and placement is not guaranteed.
Future camps may not be offered in the same city of original registration.
Price differences may occur. See Transfer rules.
Any unused credit expires one year from the weekend of the originally scheduled camp

Approval of a transfer or camp credit does not cancel or reduce the participant’s obligation to pay the full tuition for the original registration, except to the extent ICTC expressly confirms otherwise in writing.

PAYMENT PLANS / FAILED PAYMENTS

A failed, declined, reversed, disputed, or unpaid installment does not cancel the registration, reduce the tuition owed, or create any refund right. ICTC may require the account to be brought current before allowing attendance, processing a transfer request, or applying camp credit. If the account is not timely cured after notice, ICTC may cancel the registration and/or release the participant’s spot, subject to these Terms and Conditions. Unless ICTC expressly confirms otherwise in writing, all remaining unpaid amounts for the original registration remain due and owing notwithstanding non-attendance, a transfer request, a camp credit request, cancellation of participation, failed payment, payment-plan default, or chargeback/dispute activity.

REQUIRED CAMPER INFORMATION FORM

After registration, ICTC requires participants to complete a Camper Information Form or similar pre-camp intake form. This form helps ICTC prepare for camp, communicate important logistical information, plan meals and group activities, support participant wellbeing, evaluate access or accommodation requests, and respond appropriately in the event of an urgent situation.

Completion of the Camper Information Form is a required part of participation. The form may request information reasonably related to camp planning, safety, communication, and operations, including participant contact information, age confirmation, emergency contact information, lunch selections, allergies or dietary needs, physical-activity concerns, access or accommodation requests, transportation or lodging coordination preferences, theater/music/dance background, and other information that helps ICTC prepare for the group experience.

By registering, you agree to complete and submit all required pre-camp forms by the deadline provided by ICTC and to provide accurate and complete information to the best of your ability. Providing a valid emergency contact is required. ICTC is an adults-only program, but emergency contact information helps us respond appropriately if there is an urgent health, safety, or logistical situation during camp.

Failure or refusal to complete required forms, including refusal to provide a valid emergency contact, may result in delayed participation, denial of attendance, removal from the camp roster, or cancellation of registration at ICTC’s discretion. Unless ICTC expressly agrees otherwise in writing, failure or refusal to complete required forms does not create a refund right, cancel the registration, or eliminate any remaining tuition obligations.

Certain optional items, such as social media permission, camp directory consent, transportation coordination, lodging coordination, or similar community-building preferences, may be declined where the form allows. Declining an optional consent will not, by itself, affect eligibility to participate. However, participants must still complete the required safety, planning, communication, and emergency-response portions of the form.

ICTC will use the information provided for camp planning, safety, communication, emergency-response, meal planning, accommodation review, community coordination, and operational purposes, and will handle personal information in accordance with its applicable privacy practices.

EVENT CANCELLATION BY ICTC

In the unlikely event that ICTC must postpone or cancel a camp due to circumstances outside of its control, participants will have the option to attend a future camp or receive a full refund issued within ten (10) business days.

3. COMMUNITY EXPECTATIONS & SHARED RESPONSIBILITY

ICTC is committed to creating a supportive, creative, and inclusive environment where adults from many backgrounds, beliefs, and life experiences come together through play and performance. Participants agree to:

Arrive on time and remain present for scheduled camp activities unless prior arrangements are approved
Engage respectfully with fellow participants, staff, and the creative process
Help maintain a safe, welcoming, and non-judgmental group atmosphere

PRESENCE, WELLBEING & SUBSTANCE-FREE ENVIRONMENT

ICTC is designed as an immersive creative experience grounded in authentic presence, emotional safety, and meaningful connection. To support a space where participants can feel fully engaged, respected, and supported, all camp programming is maintained as a substance-free environment. Participants agree to:

Arrive and participate in camp activities free from the influence of alcohol or any drugs or substances that materially alter awareness, presence, judgment, or interpersonal interaction.
Refrain from possessing, using, distributing, or being under the influence of alcohol or non-prescribed drugs anywhere on camp premises or during scheduled ICTC programming.
Honor that this expectation exists not as punishment or judgment, but as a shared commitment to collective safety, emotional clarity, and the integrity of the creative process
Participants also agree to complete all required pre-camp forms and provide accurate information reasonably needed for camp planning, communication, safety, meal planning, accommodation review, and emergency-response purposes.

ICTC recognizes that individuals come from many walks of life and maintains a culture of compassion and respect. Participants who take prescribed medications or who have private health needs are encouraged to do so responsibly and in a manner that does not disrupt the safety or well-being of the group environment. Failure to adhere to these expectations may result in removal from programming at ICTC’s sole discretion in order to preserve a safe and supportive space for all participants.

DIVERSITY OF EXPRESSION & VIEWPOINTS

ICTC welcomes individuals from diverse cultures, identities, and perspectives. Because camp brings together people with different backgrounds and forms of self-expression — including clothing, artistic choices, personal viewpoints, or cultural identity — participants acknowledge that they may encounter ideas, expressions, or perspectives that differ from their own.

Feeling discomfort or disagreement does not, by itself, constitute harassment or a violation of these Terms. Participants are expected to engage respectfully and to allow space for differing viewpoints so long as behavior remains lawful and non-harassing.

ZERO TOLERANCE FOR HARASSMENT OR THREATS

ICTC does not tolerate conduct that is unlawful, discriminatory, threatening, or that materially disrupts the safety of the group environment. ICTC reserves sole discretion to remove any participant whose conduct poses a risk to the wellbeing of others or to the integrity of the camp experience. Removal for violation of these expectations will result in forfeiture of participation without refund.

LIMITATION OF RESPONSIBILITY

ICTC provides a structured environment but cannot control or guarantee the personal opinions, speech, or self-expression of individual participants. By attending, participants acknowledge that interactions with others are part of a shared community experience.

4. PHOTO, VIDEO & MEDIA RELEASE

ICTC is a highly creative, performance-based experience. Photography, video recording, and audio capture WILL occur throughout camp, including during group activities, performances, and candid moments. ICTC aims to represent participants respectfully and in alignment with the spirit of the camp experience.

By participating, you grant ICTC and its authorized representatives the irrevocable right and permission to photograph, record, and use your image, likeness, voice, performance, and participation in any media format now known or later developed.

EXAMPLES OF PERMITTED USES

Your likeness may be used for:

Social media posts and promotional reels
Marketing materials and advertisements
Email communications and newsletters
Website content and future camp promotions
Educational or documentary-style storytelling about the ICTC experience

No compensation will be provided for use of your likeness.

GROUP ENVIRONMENT ACKNOWLEDGMENT

Participants who have specific privacy concerns are encouraged to communicate with ICTC prior to camp so that reasonable accommodations may be considered, though exclusion from all media cannot be guaranteed.

Because camp activities take place in a group setting, ICTC cannot guarantee that any individual participant will be excluded from photos or videos captured in shared spaces. Attendance constitutes acknowledgment that incidental inclusion in media may occur.

CONTENT OWNERSHIP

All photographs, recordings, and creative media produced during camp are the sole property of ICTC.

5. HEALTH & WELLBEING

ILLNESS & ATTENDANCE

Participants agree not to attend camp if experiencing fever, flu-like symptoms, or other contagious illness. ICTC reserves the right to ask visibly unwell participants to leave to protect the group environment.

GROUP SETTING ACKNOWLEDGMENT

Camp involves close interaction, including singing, movement, and collaborative activities. Participants acknowledge the inherent risks associated with group environments.

LIABILITY

Participation is voluntary. To the fullest extent permitted by law, participants assume responsibility for their own well-being during camp activities.

6. IP, CONFIDENTIALITY & RESPECTFUL COMMUNICATION

A. Intellectual Property
All camp materials, exercises, program concepts, and branding remain the exclusive property of ICTC and may not be copied, reproduced, or used to create competing programs without written permission.

B. Confidentiality
To maintain a safe and supportive environment, participants agree to respect the privacy of others and keep shared personal experiences confidential.

C. Respectful Communication
Participants agree not to make knowingly false or misleading statements intended to harm ICTC or its community while remaining free to share honest opinions or report unlawful conduct.

D. Remedies
ICTC may pursue appropriate legal remedies if these agreements are violated.

E. Governing Law

These Terms are governed by the laws of the State of California.

7. WELLBEING, PERSONAL RESPONSIBILITY & EXPERIENCE DISCLAIMER

ICTC is a creative, community-centered experience designed to encourage play, expression, and connection. While facilitators may guide reflective exercises, movement, performance, or group discussion, they are not therapists, psychologists, or licensed mental health professionals, and camp activities are not therapy, counseling, or medical treatment.

Activities may involve creativity, self-reflection, storytelling, and emotional expression. Participants understand that individuals may experience a wide range of feelings — including strong or intense emotional reactions — during artistic or group-based experiences. Each participant remains fully responsible for their own emotional, physical, and mental well-being at all times.

PERSONAL AWARENESS & SUPPORT

Participants agree to monitor their own comfort level and to step back from any activity that feels overwhelming, unsafe, or inappropriate for them. If at any time a participant believes they may need medical attention or emergency support, they should immediately alert an ICTC counselor or staff member. Upon request, staff will assist in contacting emergency services (911) or appropriate medical support; however, ICTC does not provide medical or clinical intervention onsite.

By attending, you acknowledge and agree that:

Participation is voluntary and self-directed.
You are responsible for setting your own personal boundaries and choosing how deeply to engage in any activity.
ICTC does not provide clinical support, crisis intervention, or mental health treatment.

NO GUARANTEES OF OUTCOME

ICTC makes no guarantees regarding personal growth, emotional breakthroughs, healing, transformation, or any specific life outcome. Experiences will vary for each participant.

FIT FOR PARTICIPATION

By registering, you confirm that you feel able to participate safely in a group-based creative environment and that you will seek professional support outside of camp if therapeutic or medical care is needed.

LIMITATION OF RESPONSIBILITY

To the fullest extent permitted by law, ICTC and its facilitators are not responsible for participants’ personal interpretations, emotional responses, or decisions made during or after camp participation.

Our goal is always to create a supportive and respectful environment — while honoring that each participant’s journey and wellbeing ultimately remain their own.